A Data Management Plan is a document describing your data handling process, making reflections for the entire lifecycle for data. The document is part of ensuring code of conduct in your research, and is in line with the Danish Code of Conduct for Research Integrity, especially the part about utilizing a tool as part of your planning process and addressing the section on Data Administration. This workshop will take the first steps in enabling you to create a data management plan as part of your PhD. This document is used for detail your data handling process, and can be used together with your supervisor to adapt expectations, and foreseeing necessary steps for clarification in your data handling.

Topics of the course:

  • What is a data management plan, and how does it relate to research processes?
  • Introduction to DMPonline
  • FAIR principles; making data that is Findable, Accessible, Interoperable and Reusable
  • Themes in a data management plan:
    • Data Collection
    • Documentation and Metadata
    • Analysis methods
    • Ethics and Legal Compliance
    • Storage, backup, restore and versioning
    • Selection and Preservation
    • Licensing and rights
    • Publication and sharing
    • Responsibilities and duties.

Bring your laptop, as the workshop will allow time for starting – and possibly finishing – your data management plan.

Notes, literature and exercise instruction will be distributed at the course





None. Option for having data management plan reviewed.


Senior Advisor Karsten Kryger Hansen, email: kkh@aub.aau.dk

Lecturers: Senior Advisor Karsten Kryger Hansen, Senior Consultant Vang Le-Quy, Aalborg University

ECTS: 0.5

Time: 03 April 2019 (9.00 - 12.00)

Place: Aalborg University, Fredrik Bajers Vej 7D, room E3-209

Zip code: 

Aalborg Øst 

Number of seats:

Deadline: 13 March 2019

Important information concerning PhD courses: We have over some time experienced problems with no-show for both project and general courses. It has now reached a point where we are forced to take action. Therefore, the Doctoral School has decided to introduce a no-show fee of DKK 5,000 for each course where the student does not show up. Cancellations are accepted no later than 2 weeks before start of the course. Registered illness is of course an acceptable reason for not showing up on those days. Furthermore, all courses open for registration approximately three months before start. This can hopefully also provide new students a chance to register for courses during the year. We look forward to your registrations.


This 2 days course is aimed at doctoral students and researchers in the health sciences. The course gives you skills and knowledge within a wide range of relevant areas useful during your PhD.

The course will cover these essentials areas:

  • Health scientific literature searching, evaluating and organising information – How to use tools like PICO to formulate structured search queries for use in bibliographic databases such as PubMed and EMBASE. How to choose the right database for your research question. Training in PubMed and Embase using structured queries with the MeSH and EMTREE tools.  How to document literature searches and create a protocol in accordance with the PRISMA statement. How reference management tools can facilitate the process of organizing search results
  • Research evaluation – What research evaluation entails. Citations and h-index as measures for evaluating research. How to use the most central databases in research evaluation for your subject
  • Publication strategy - How to increase publications’ visibility and searchability in databases through well-informed choices regarding an article’s key features (titles, keywords and abstracts) and choice of publication channel such as BFI and other relevant impact measures. How to use relevant tools and websites for choosing where to publish
  • Research visibility, networking and profiling - How to use your VBN-profile actively, knowledge and use of researcher identifiers, scholarly networks and Open Access
  • Research ethics and copyright for researchers is also a part of the course.


The course is a “toolbox for research”-course with a mix of presentations and hands-on exercises, either working on your own focusing on your own PhD-project or in small groups with a shared focus.

Preparation before the course: Some reading previous to the course should be expected.

Exercises: There will be both class exercises and home exercises. The home exercises are introduced during the course. You are required to finish the home exercises at home and return them by a specific date.

Accommodation: There will be coffee and tea during the day. However, you will have to bring your own lunch. Alternatively, you have to go to the canteen at Fibigerstræde 15. It is approximately a 10 minutes’ walk.

Course language: English

Important: Remember to bring your computer

Organizer: Pernille Skou Gaardsted, librarian, M.Li.Sc. e-mail: psg@rn.dk  and Sabine Dreier, librarian, M.Li.Sc e-mail: sd@aub.aau.dk 

Lecturers: Pernille Skou Gaardsted, librarian, M.Li.Sc. e-mail:psg@rn.dk; Louise Thomsen, librarian, M.Li.Sc e-mail: lt@aub.aau.dk; Sabine Dreier librarian, M.Li.Sc. e-mail: sd@aub.aau.dk


Time: 9.-10. May 2019, 9.00-15.00

Place: Aalborg University Library, Langagervej 2, Room: Darwin

Zip code:


Number of seats: